Welcome to Facilities Services best practice guidelines. The best practices listed below offer a brief introduction outlining guidelines and procedures related to the day-to-day operations, maintenance and safety within the campus community.
Best Practice Categories
Administrative
- Adding-Contractor-Information-to-the-Work-Order-System
- Adding-Employee-Training-to-the-Work-Order-System
- Building-164-and-185-Storage-Criteria
- Calling-Protocol-for-Emergency-Response
- Facilities-Work-Orders-Process
- Fire-Alarm-Panel-Troubles
- Granting-User-Staff-Access-to-the-Work-Order-System
- Flags - Half-Masting and Guidelines
- Hot Work Permit
- How-to-Upload-a-Document-to-the-Service-Request-System
- Instructions-How-to-Produce-Room-by-Day-Report
- Insurance-Claims
- Key and Card Access Control Planning
- Lead-Hand-Agreement
- Monthly Facilities Purchase Order Report
- Office Process for Submitting Work Orders
- Reopening-Closed-Work Orders
- Setting-an-Employee-As-Inactive
- Unplanned-Absence
- Updating-Fleet-Vehicle-Records
- Work Order - Internal Chargeback Process
- Work Order Survey Draw Initiative
Health / Safety
- Boil-Water-Advisory
- COVID-HVAC-Filter-Change
- Emergency-Mass-Notification-System
- Incident-Command
- ShakeoutBC-Earthquake-and-Evacuation-Annual-Drill
Operational / Maintenance
Security
- Audio-Visual-Security-Guidelines
- Key-Requests
- Kitchen-Gas-Pilot-Lights
- Lost-and-Found
- Personal-Security-and-Hold-Up-Alarms
Vehicles and Parking
- Gold-Parking-Passes
- Parking-and-Towing
- Registration-of-License-Plates-and-Parking-Permit-Request
- Vehicle Record Retention
- VIU Fleet Vehicle Use